Independent AI and automation specialists
AI and automation, built by an auditor.
We’re your ongoing partner on all things AI and process automation. It’s new and it changes every few weeks, so we train your team and help you work out where it fits and what’s safe. Then we build it for you and look after it, all in your own accounts.
I spent over a decade in internal audit finding where things go wrong. So the checks are designed in from the start and nothing is switched on until you’ve signed it off.
How it works
Map it, plan it, start it
In month one we map the processes behind your first quarter’s work with the people who do it, write a roadmap for the next quarter and set up your server in your own name. The first automation starts the same month.
Build at your pace
We work down the roadmap one, two or three pieces at a time, depending on your package. Each piece ends as something finished and working, with a handover note so your people can change it. We aim for your first automation to be running by the end of month two.
Review and re-plan
Businesses change and so do the tools. At the end of month two, then every quarter, we review what’s running and plan the next quarter.
Partnership packages. You choose the pace.
Each one is a monthly fee for the same way of working. The difference is how much we work on at once.
Foundations
Getting the basics right, one step at a time.
About 6 automations a year
One piece of work at a time
One item from your roadmap is in progress at a time: an automation, an AI step added to a process or a policy. When it’s live, the next one starts. Training sessions come on top, so they never take a place.
Your first processes mapped and a roadmap in month one
We map the processes behind your first quarter’s work, step by step, with the people who do them. You get those process maps, a list of suggested improvements and a roadmap for the next quarter showing which automations to build, the month each one lands and the hours each is planned to take off your team’s week. The roadmap is yours to keep, whatever you decide next.
Your server set up in your name and looked after
Your server sits in your own name. We set it up with security updates and backups switched on, then keep it updated, monitored and backed up within your fee, however many automations it runs.
Response times set by how critical each workflow is
When we build something, we agree together how quickly we respond if it stops. A workflow that invoices your customers gets a faster response than one that tidies a spreadsheet on a Friday.
One AI training session a year
Ninety minutes, on site if you’re nearby or online: an hour on using AI well, such as better prompting or what a tool can do, then half an hour for your questions. Bring as many of your team as you like.
Roadmap review every quarter
The first review is at the end of month two, then every quarter. Together we look at what’s done, what’s now running and what’s changed in your business, then plan the next quarter in detail.
A short progress report every month
One page: what was finished, what’s next, the hours a week now running against the baseline we take in month one and a health check on everything that’s running.
Momentum
Moving faster, with your team kept up to date on AI.
About 12 automations a year
Everything in Foundations, plus:
Two pieces of work at once
Two roadmap items move at the same time, so you get through the roadmap roughly twice as fast. A quick win can run alongside a bigger piece of work.
Two AI training sessions a year
Two 90-minute sessions, so you can cover your team once and then go deeper with the people using AI most, or train new starters as they join.
An AI policy written with you, checked every year
A written AI use policy your team can follow, plus a yearly look at which AI tools people are using, what information goes into them and who owns the risk. It’s built on the way internal auditors look at risk.
AI tips with a prompt for your work, every two months
A short, practical tip written for the jobs your team does, with a prompt they can use straight away.
A briefing on new AI features every two months
What has changed in the tools you use, what it means for you and whether it’s worth switching on. Plain English, one page.
Reviews of AI tools you’re considering, up to two a month
Send us the vendor’s email or the demo notes and you get an independent read: what it does, what it overlaps with, what it would see of your data and whether the claim holds up.
Embedded
Making AI and process automation a priority across the business.
About 18 automations a year
Everything in Momentum, plus:
Three pieces of work at once
Three roadmap items move at the same time, so larger pieces of work can run alongside the everyday automations.
AI training every quarter, AI tips every month
Four 90-minute sessions a year, so training keeps up with new tools, new starters and the new automations as they land. The tips come monthly instead of every two months.
New-feature briefings as soon as something relevant is released
When a tool you use changes in a way that matters to you, you hear about it that week rather than at the next scheduled briefing.
Reviews of AI tools, up to four a month
The same independent read as Momentum, with room for twice as many.
Help setting up AI roles or champions
If you want someone inside the business to own AI day to day, we help you choose them, shape the role and get them started.
Larger AI projects, built in stages
The bigger pieces need more than one month. For example, AI that sorts and summarises your incoming email or documents, or an assistant that answers questions from your own files. Before we build, we tell you which AI service it uses and what information it sees. Then you decide. If it needs a private AI model of your own, its running cost is priced separately.
A yearly review of the AI you already run
Once a year, we look over the AI and automation you already use, including other suppliers’ tools: what could go wrong, what safeguards are in place and who is responsible if it does. It’s advice, not a certificate.
Open any line in a package to see what it includes.
- Invoices pulled straight from your email inbox and loaded into Xero as drafts, ready for you to approve.
- Research on your sector, your business and your clients gathered overnight and sent in the format you want, daily, weekly or whenever suits.
- Your weekly numbers pulled from three systems into one report every Monday, without anyone copying them across.
Each one built, tested on your systems, written up and handed over. More examples
Pay monthly in advance. Stop with one month’s notice, so the least anyone pays is two months. Move up or down a package with a month’s notice. The pace is how many pieces of work run at once, not a meter of hours. The automation counts are our planning estimates, not a promise of results. AI services, software licences and the server bill go on your own accounts, so you see exactly what they cost. If you’d rather we hosted it for you, we cover the server bill.
An auditor’s eye before anything is built
I spent over a decade in internal audit, finding where things go wrong in how a business runs. Now I use that to build AI and process automation you can trust. I’ll also tell you plainly when something isn’t worth automating at all.
The process comes first
Talk me through a process and I’ll map it as you go. I’ll show you the critical steps, where work is done twice and which parts can and can’t be automated. Then we optimise it before anything is automated.
Risks found, controls built in
Every automation and AI step is checked for what could go wrong, with controls built in and a person checking the AI’s work before anything reaches a customer.
Yours to keep
Your server, your accounts and your data are in your name from day one. You keep a permanent licence to use and change everything we build, or have someone else change it, even if you stop.
Independent
No commission from any software vendor, so we recommend what fits you. If AI isn’t the right answer for a job, we’ll say so.
In their own words
He doesn't just try and sell you things you don't need. He listens to what your business actually struggles with. It's given me that time back to actually focus on running and growing the business instead of being stuck behind a laptop doing admin.
He didn't just try to sell me something. I still walked away with loads of ways to use AI better, all explained so I understood it.
Questions
Is there a minimum term?
No fixed term. You pay monthly in advance. If you give notice, the month you’re in stays paid and there’s one more after it, so the least anyone pays is two months. There are no part months.
Do we own what you build?
Everything is set up in your own accounts, so your server, your data and your systems are yours from day one. The work itself stays ours. You get a permanent licence to use it, change it or have someone else change it, including anything part-finished from a month you’ve paid for. We keep the right to reuse the work, our methods and our techniques elsewhere.
Is there anything else to pay?
Nothing for our work. Looking after your server, updates, monitoring and backups are all in your fee. The server bill itself, about £25 to £50 a month, charges from outside AI services and any software licences go on your own accounts. If you’d rather we hosted it for you, we cover the server bill. A private AI model is priced separately if you want one.
Do your prices include VAT?
We’re not VAT registered at the moment, so there’s no VAT to add. If that changes, we’ll tell you in writing before it applies.
Where does our data go?
It stays on your own server and in your own accounts. If an automation uses an outside AI service, we tell you which one and what information it will see before we build it. Then you decide.
What if something stops working?
Every automation has a failure alert built in and we monitor your server, so we hear about a fault quickly. We aim to start on it by the next working day.
What if something takes longer than planned?
If a piece of work runs over because of us, we finish it within your fee, up to a quarter over its agreed size. Changes you ask for are agreed with you first.
What if we want to stop building but keep things running?
We can keep looking after your server and automations for a smaller monthly fee, quoted in writing. Or we hand everything over and you run it yourselves.
Can we just have one thing done?
Usually a package is the better route, because the roadmap means we build the right thing first. If you’d rather start with an independent look at how your business runs, the two-day audit is £1,995 and stands on its own. A single piece of work is quoted from a short call, from £1,495. There are examples on the services page.
Start with
a conversation.
Half an hour, free, and I am not going to pitch you. You speak to David. No account manager and no handovers.