Identify Tasks You Could Automate
Map out your repetitive tasks and get a prioritised list of what to automate first, based on time saved and complexity.
The prompt
I own a [type of business] in the UK with [number] employees. Help me identify which of my business tasks could be automated. Here are the repetitive tasks my team handles regularly: 1. [e.g. "Manually copying invoice data from emails into Xero"] 2. [e.g. "Sending follow-up emails to leads who enquired via the website"] 3. [e.g. "Updating a shared spreadsheet with weekly sales figures"] 4. [e.g. "Chasing suppliers for delivery updates"] 5. [Add more as needed] For each task, tell me: - Can it be automated? (Yes / Partially / No) - What would automation look like in plain English? - Estimated time saved per week - Complexity to set up (Low / Medium / High) - Priority recommendation (automate first / second / later) Rank them by impact - biggest time saving with lowest complexity first. Be honest if something isn't worth automating.
What you get back
- A verdict for each task (Yes, Partially, No) plus a plain-English description of what automation would actually look like
- Estimated weekly time saved and setup complexity (Low, Medium, High) for each one
- A priority order: biggest time saving for the lowest setup effort, ranked first
How to use it
List the tasks your team does repeatedly. Five is a good starting point. Be specific (the tools involved and roughly how long each takes); generic descriptions get generic answers.