The 10 second story
Google added AI to Workspace that pulls structured data straight from your emails into Google Sheets. It reads invoices, purchase orders, booking confirmations, and supplier quotes automatically.
It works across Gmail and rolls out to all Workspace Business and Enterprise plans over the next four weeks. No additional cost, no setup required. You will see a new “Extract to Sheet” option when viewing emails.
Why it matters
If you run a business with more than a handful of suppliers or clients, you know the drill. An invoice arrives by email. Someone opens it, reads the amounts, types them into a spreadsheet. Repeat forty times a week.
Google is not the first to attempt this. Zapier and Make.com have offered email parsing for years. But building it directly into the tools most businesses already use removes the biggest barrier: setup.
If you use Google Workspace, test this immediately. Start with one use case: supplier invoices that arrive by email and currently get logged by hand.
If you run Microsoft 365, watch for a similar feature. Microsoft has added comparable AI extraction to Outlook and Excel throughout 2026. The direction is clear: manual data entry from emails is disappearing.
For businesses already using dedicated automation tools, this changes the conversation. The question is no longer “should we automate data entry?” but “which parts of our process still need a human to look at them?”